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Northern Ireland colleges look for new system for learner records management

Matteo Natalucci Published 23 November 2017

£11m contract in scope to procure a single multi-tenanted solution for customised data access, processes and reporting


Six Northern Ireland further education colleges are procuring  a system for learner records management, incorporating timetabling and reporting.

Colleges NI needs a single multi-tenanted solution that ensures each college has access to only their own data with appropriately customised systems, processes and reporting.

The initial contract period is expected to be for five years, with two optional extension periods of two years each. The estimated contract value ranges from £7m to £11m. 

The learner management system is required to fit naturally with the day-to-day operations of curriculum delivery, cover all aspects of learner records and provide a wide range of management information for use at all levels of management within the College. The system also needs to provide a wider range of functions, spanning the process of curriculum/learner management to support the day-to-day work of academic and administrative staff and share data with other systems via data interface or import/export functions.

Prior to the expiry of the extension period, Colleges NI will assess whether the system is sustainable, still fit for purpose and meets the organisation's needs. Subject to approval and obtaining the additional budget, Colleges NI may extend the support and maintenance of the system on an annual basis.

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