Public Services > Central Government

News in Brief - April 21

Published 21 April 2016

MoD moving ahead with next phase of electronic procurement system implementation, the Higher Education Statistics Agency looks to overhaul data collection and further details are given on Technology Products 2 features


MoD moves towards second phase of single procurement system rollout

The Ministry of Defence (MoD) has announced it will be introducing a single electronic procurement system that will handle all its buying needs from August this year.

When fully launched, the ministry claims the technology will provide vendors with a more standardised means of selling to the MoD that includes allowing for the direct upload and checking of data that has been submitted.

"The new system will include improved support if you already trade with us or are wishing to do so for the first time," said a statement on the new system.

The technology is intended to be launched in three phases. The first stage, which impacts a specific number of MoD employees, was completed last September.

A second phase release scheduled for August 31 will see new finance and purchasing elements of the Contracting, Purchasing and Finance (CPF) tool going live and the existing P2P system being shut down. The ministry said it will also be transferring required data to try and ensure as limited an impact as possible on vendors.

A third and final phase that will provide sourcing and contract elements is scheduled to launch in December. The CPF tool will by this point interact with existing inventory management systems, while adverts will be issued through Defence Contracts Online. The release is also expected to allow users to log into the system and interact electronically with the MoD.

"The new system is the Contracting, Purchasing and Finance (CPF) tool and will provide a single end to end process to improve contract transparency and management," added the ministry.

"Validation of data entries will improve data quality and remove manual data transfer between systems. This will provide improved, reliable and timely management information. All existing paper processes for off contract and on contract spend will be replaced."

HESA issues cloud-based data collection redesign tender

The Higher Education Statistics Agency has issued a tender to redesign and implement new cloud-based student data collection processes.

Valued between £3.5m and £7.5m, the open opportunity aims to be focused on "fundamentally" overhauling how data is collected and disseminated by the organisation over a period of up to 14 years.

"HESA's vision is for a modernised and more efficient approach to collecting data that is able to respond to a wide range of data users. We want to create more relevant, reliable, comprehensive and timely information about higher education for the benefit of the sector, and to deliver this in more efficient ways which reduce the burden on providers," said the notice.

The organisation is looking for a supplier to redesign its collection, storage and analysis functions by adopting a cloud-based solution to manage student information including subject, course and module data.

The closing date for interested suppliers is May 9, with the contract expected to commence on January 1, 2017.

Serving 260 higher education service providers across the UK, HESA provides information to government and funding organisations.

CCS to add open catalogue functions to Technology Products 2

The Crown Commercial Service (CCS) has said it will be introducing a separate catalogue option for the second iteration of the Technology Products framework in order to better meet customer needs.

Following a series of market engagement events with over 80 suppliers, Kelvin Lee, CCS category director for technology products and services, said the new agreement was expected to improve access to public sector buyers and simplify requirements for smaller organisations.

"Our aim was always to listen to our audience, take their feedback on board and generate innovative ideas that would help meet their requirements," said Lee of the expected changes to the agreement.

"The feedback from buyers and suppliers is that they feel they've been listened to and are pleased to see we've implemented some of the ideas they generated. We consider this a big success."

A Prior Information Notice (PIN) for Technology Products 2 has been published, with publication of the contract notice and procurement open for bids in May. Awards of agreement and implementation are expected in September ahead of the expiry of the existing Technology Products (RM1054) agreement on November 16.

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