Public Services > Central Government

HEFCE plans to transform its HR with Workday

Matteo Natalucci Published 07 September 2017

The Higher Education Funding Council for England picks Kainos WorkSmart to help deliver its cloud-based HR, payroll and finance solution


The Higher Education Funding Council for England (HEFCE)  has partnered with Kainos WorkSmart to digitise its HR, payroll and finance functions.

Workday, a cloud based ERP solution, will replace HEFCE's existing HR payroll and financial platforms.

The new system is being introduced to deliver operational efficiencies and to meet the government’s target of delivering a  “Digital First” public sector by 2020.

HEFCE picked Kainos WorkSmart as its Workday implementation partner via the GCloud 9 framework.

The major challenges HEFCE faced were a six months timeline to implement Workday HCM, finance and payroll modules across the organisation and the need to show a return on investment.

Alison Jarvis, head of finance at HEFCE, said, “We felt that of all the vendors we looked at Workday was a natural choice as they were, we believed, the only truly multi-tenanted, cloud based solution that would enable us to deliver a sound return on investment, now and in the future”.

Jarvis added, “We chose Kainos WorkSmart as our implementation partner primarily because of its understanding of the public sector. We were conscious that choosing a vendor like Workday is new territory for us, and having Kainos WorkSmart on board with its knowledge of similar projects in the public sector was a way of mitigating any perceived risk,”.

“We were living with legacy systems that meant we were focused on transactions, not growth. We choose Workday because nothing else would enable us to deliver the future. I felt that of all the implementation partners we considered, Kainos WorkSmart was really invested in our success and had a genuine drive to see us succeed. Its informal approach and its effort in engaging with our people was vital.” Jarvis added.

In July, HEFCE awarded Workday a  £823k  contract for the subscription of licences for cloud based business management software to provide functionality for finance, payroll and HR.

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