Public Services > Central Government

CCS awards Lot 2 of print services framework after legal delays

Neil Merrett Published 06 December 2016

Nine suppliers including Capita, Konica and Canon awarded places on public sector-wide agreement to provide devices, managed print services and records management functions


The Crown Commercial Service (CCS) has announced the delayed award of the second lot of the Multifunctional Devices, (MDFs) Managed Print and Content Services and Records and Information Management framework (RM3781).

A total of nine companies, none of which are classed as small or medium-sized enterprises (SMEs),  have been awarded places under Lot 2 of the agreement, which provides multifunctional devices, print management software and services.  A single unsuccessful tender had been received by an SME for the lot, according to CCS.

Valued at up to £260m, the award had been delayed from earlier this year as a result of what CSS described as a legal challenge from a supplier, ensuring that the wider framework missed its intended launch date of between October and November 2016.

The nine suppliers awarded a place on Lot 2 of the framework include Canon UK, Xerox and XMA.

The remaining suppliers are:

•             Capita Business Services

•             Konica Minolta Business Solutions

•             Kyocera Document Solutions

•             Ricoh UK

•             Specialist Computer Centres

•             Vision

“The scope of this Lot 2 Multifunctional Devices and Print Management Software and Services is for the provision of a catalogued range of new digital and remanufactured digital equipment,” said the award notice. “[This ranges] from entry level, standalone, single function desktop printers (only where balanced deployment is required) through to fully networked print room equipment along with the required software options to support contracting authorities page output, document workflow and relevant business process requirements.”

With the agreement commencing on November 30, the framework is set to expire on October 26, 2020.

Among key requirements, the chosen suppliers will provide mono, colour and colour capable MFDs, enhanced service provisions that could include allowing for cloud-based mobile pointing, as well as auditing software to support print management or accounting functions.

It is understood that the RM3781 agreement combines two previous frameworks: RM1599 covering Multifunctional Devices and Services, Managed Print Services and Print Audit Services and RM1689 covering Document Storage and Related Services.

The goal behind the framework is to provide more integrated commercial systems that can bring together print, post, courier and records storage and reflect the reduction in print volumes and increased digitisation across the public sector.

Related articles:

Legal challenge holds up lot 2 of CCS’ print framework

NPS launches Welsh public sector MFD tender

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